Taylor Bay Beach Club

Member’s Meeting Minutes

Saturday, October 4, 2014

11:00am

• Call to Order

  Welcome new members to the community

• Bob Anderson introduced himself to the membership (recently purchased Ivan’s property)

  There were a total of 32 members in attendance.

  Leroy thanked everyone for donating towards 4th of July parade.  We had a very good turnout down at the beach afterwards.

• Approval or Correction of Minutes (May 2014)

• May, 2014 Minutes were accepted as is.

• President’s Report

  1. a.Board members & volunteers 

 Sue Hannah has resigned from the Board and Georgia Schneider was voted in.

 The Board still needs one more Board member so volunteers are encouraged.

• 1. b.Water/Sewer systems update (recent inspections) 

 Recent inspection of water pump house and system was positive.

 Recent inspection of sewer plant resulted in findings that our system is over 45 years old and in  need of much repair/upgrades.  Future special assessments will be deemed necessary in order  to pay for these upgrades.  

• 1. c.TBBC central phone line – 253.778.6008 

 Please do not call Board members at home but call our Central line and a Board member will  return your call.

• Treasurer’s Report

  1. d.2014 Budget  – Dues/Assessments/Expenses 

One member asked why landscapers are in our area every Thursday.  Steve answered that the crew works for Taylor Bay (ditches & common areas) every OTHER Thursday, and works for private owners every OTHER Thursday.  That’s why Peninsula Lawn & Garden is present here every week.

6. 2015 Proposed Budget presented to the membership

• 2015 Budget was approved.

7. Old Business

• Beach Repairs permits approved – getting bids from contractors (one was $53,000 plus landscaping plans of $3800 = $60,000.)  We’re working on getting two more bids.  This will be a 3-yr project at the beach.  Part of the 2015 and 2016 Special Assessments will go towards beach project.

  Road Repairs – work finished 9/29 and 9/30

Road patches were completed with the money we had saved up and with the 2014 Special Assessment money collected for road repairs.  We will still need repairs in the future.

• Beach cabana stairs installed

New stairs have been installed with handrails.

8.  New business

• Security system

This system was installed in order to have surveillance on our entry GATE, not as a security system to monitor stolen items from members.  Research has shown us that it will be somewhat costly ($3K-$6K) to update our system in order have capability to record license plates plus legal system probably would not deal with such small cases.  Our neighbors need to be more diligent in protecting own property.

• Sewer treatment plant – needed upgrades

There will a list of needed equipment items for the sewer plant that we will need to pay for.

On October 14, some of the Board members will be meeting with the treatment plant representatives to discuss our options.  The Dept of Ecology found numerous items that need replacement.  There was some mention of possible limited funds (grants) for private communities by the DOE, so we will need to research that.  We need to have our sludge from our holding tank pumped and taken away this month ($3400); we need to replace the weirs (broken) in the tank; we need to purchase an Effluent composite sampler ($1400); we need a new pump ($500) for settling tank and our tank needs to be re-coated due to rust.

• Special Assessment for 2015 & 2016

There will be another Special Assessment ($300) levied in 2015 and 2016 to help pay for the Beach Repairs.  Due date will be early spring.

Meeting adjourned.  Potluck will take place at 4:00pm at the beach cabana.

The next TBBC Board of Trustees meeting will be held on Saturday, Nov 8th @ 10:00am at the

 Longbranch Fire Station.

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• Board members terms ending:

  Alice Carey (2017)                       

  Steve Stemhagen (2017)                       

  Karen Ekdahl (2017)

  Sue Hannah (2015) (replaced with Georgia Schneider 10/14)                       

  Barb Wakefield (2015)   (resigned due to selling home)

  Harold Mattoon (2016)

  Wilbur Dukes (2016)